Import / Export Coordinator

Job Description

Location Woodchester, Glos

Salary up to £31,000 depending on experience

Renishaw is currently looking for an Import / Export Coordinator to join a dynamic logistics & compliance function. You will be responsible for the accurate execution of day‑to‑day import and export activity in line with procedures and customs regulatory requirements.

As an Import / Export Coordinator, you will ensure shipment data, documentation and records are complete, accurate and properly controlled to support timely customs clearance and audit‑ready outcomes. The role is execution‑focused, operating within defined procedures, with clear escalation routes for anything unclear, incomplete or outside standard process.

Responsibilities

Shipment preparation & documentation control

• Prepare and manage end‑to‑end import and export shipment files in line with internal procedures.
• Ensure all required documentation is received, validated and retained correctly, including:

Commercial invoices

Packing lists

Transport documentation

Supporting customs and compliance data

• Check documents for accuracy, consistency and completeness prior to clearance or dispatch.

Import activities

• Prepare and issue clearance instructions to brokers or forwarders in line with agreed processes.
• Validate key import data including commodity code, customs value, quantity, Incoterms, CPC and EORI details.
• Identify missing, inconsistent or unclear information and liaise with internal stakeholders or external partners to resolve issues.
• Escalate issues that cannot be resolved within standard process or delegated authority.

Export activities

• Check exports against licence requirements and export declarations.
• Support proof of export and VAT evidence checks.
• Ensure final documentation and declaration records are retained in accordance with record‑keeping requirements.
• Support amendments or corrections where required and update shipment records accordingly.

Registers, queries & record keeping

• Maintain accurate and up‑to‑date import and export registers, including shipment status, documentation and correspondence.
• Respond to routine queries from brokers, forwarders and internal stakeholders, providing corrected or missing information promptly to avoid delays.
• Support document retrieval for follow‑up queries, reconciliations or audit requests.

Quality, control & escalation

• Ensure shipment files are complete and properly closed out.
• Highlight recurring issues, data quality concerns or process inefficiencies to senior team members.
• Work within defined procedures and delegated authority, escalating technical, unusual or higher‑risk matters appropriately.

Key requirements

Applicants should have experience in import/export operations, logistics, or international trade administration, ideally within a manufacturing or industrial environment.

You will demonstrate

• A clear understanding of import and export documentation and customs processes
• Strong attention to detail and disciplined record keeping
• Confidence identifying missing or inconsistent shipment information
• Ability to follow defined procedures and escalate appropriately
• Effective communication with internal stakeholders, brokers and forwarders
• Good organisational skills and the ability to manage multiple shipments in parallel

Training and support will be provided to develop technical capability and familiarity with Renishaw systems and processes.

Benefits

When you join Renishaw, we're committing to your future career. That's because we believe in developing our people's skills and promoting them internally. We also offer a benefits package that's highly desirable; including a 9% non-contributory pension, discretionary annual bonus, *subsidised onsite restaurants and *coffee shops, free parking, *car sharing scheme and *24 hour fitness centres. ( not available at all sites).

We also want to promote a healthy work-life balance as much as possible, so we have introduced a hybrid working policy which allows for a combination of home and office based working depending on the nature of your role. We also offer a variable working programme, 25 days holiday plus bank holidays, Life Assurance policy of 12 times annual salary, Cycle to Work scheme, enhanced maternity pay subject to qualifying criteria, Health Cash Plan, the option to join Renishaw Health Trust (Aviva) and an Employee Assistance Programme for employees and family.

Please click here for further information about our benefits.

At Renishaw we believe that our success is powered by welcoming a workforce of diverse and talented people. Through encouraging an inclusive culture, where all our employees are free to be themselves, we can achieve our core values: Innovation, Inspiration, Integrity, and Involvement.

If you are excited about the role but feel as though you don’t meet all the requirements, we would encourage you still to apply. You might just be the right person for this role or another opportunity at Renishaw.

We are committed to providing reasonable adjustments to make interviews and jobs more accessible. Should you have any difficulty during the recruitment process, or require any reasonable adjustments please contact the recruitment team on 01453 490384 or recruitment@renishaw.com.

Please click here for further information about diversity and inclusion at Renishaw.